We built this after watching dental practices lose new patients to slow response times
A team of automation specialists, dental practices' favorite tech partners, and ex-agency operators who got tired of seeing single-location offices and growing groups drown in new-patient calls they couldn't answer fast enough.
It started with one call from an Austin dental practice
Three years ago, we were a general-purpose GoHighLevel agency. We built funnels for HVAC companies, gyms, salons — anyone who'd pay. The work was fine. The results were fine. Then we onboarded a busy general dentist from Austin, and everything changed.
Her practice was getting 40+ new-patient inquiries a week from Google ads. The front desk was booking maybe 4 of them. The other 36 disappeared into voicemail after 5 PM, on weekends, or while the team was chairside. By morning, those patients had already booked with a competitor that answered on the first ring.
We built her an AI front desk, a 10-day nurture, smart appointment reminders, and a no-show recovery loop. Her booked appointments doubled in 60 days. She kept calling us with the same line: "Build this for every dental practice. Every single one of them needs this."
So we did. We narrowed our entire agency to one niche: dental practices. We took everything we learned from her account and turned it into a snapshot — refined and re-refined as we installed it for the next practice, and the next, and the next. Today, that snapshot powers 50+ dental practices across general dentistry, orthodontics, cosmetic, pediatric, oral surgery, and more.
Austin General Dentistry · 60-day results
Illustrative scenario based on the anonymized first deployment. Individual results vary by practice type, geo, and existing front-desk setup.
What makes us different from a generic GHL agency
Most GHL agencies are generalists. They sell the same funnel template to a chiropractor and a dental practice. The result is mediocre for both. Everything in our snapshot — the intake forms, the email copy, the SMS scripts, the AI front desk's qualification logic, the pipeline stages, even the way we handle insurance verification — was written specifically for dental practices by people who have watched 80+ practices use this system in the wild.
When a new-patient inquiry comes in, our AI knows to ask whether they have dental insurance and what's prompting the visit. When someone wants a cosmetic consult, the AI captures the treatment they're considering and offers financing options. When a parent calls about a child, it routes to your pediatric scheduling. That specificity is the difference between a snapshot that "kind of works" and one that doubles booked appointments.
Our values
Six rules we hold ourselves to — that's the agreement we make with every practice we work with.
A dental team's time is sacred
No bloated dashboards, no theory-heavy training videos, no 'let's hop on a call' emails. Everything we ship works on day one.
Done-for-you, always
We install. We configure. We customize. The practice focuses on patients and chairtime.
Transparent pricing
$997 once. No upsells, no monthly subscription traps. The only ongoing cost is your GoHighLevel subscription — paid directly to GHL.
HIPAA-aware by default
Dental practices handle patient contact info and appointment details. Our protocols, NDAs, and access controls keep PHI out of plain SMS and email.
Real support
10 dedicated hours within 15 days. Real humans, not chatbots, not ticket queues.
One niche · all the focus
We chose dental practices three years ago and never looked back. Every workflow tuned for dental — none of it generic.
From generalist agency to dental specialists
Same relationship, same standards
Whether you buy the snapshot ($997 one-time) or hire a dedicated GHL VA ($700–$997/month), the relationship is the same: we treat your practice's CRM as our own. NDAs are signed before any access. Background-checked VAs only. Direct line to our team. Loom walkthroughs after every major change. Free dedicated project manager included on every plan.
If you want to see exactly how the snapshot works for your specific practice type, the fastest way is to book a free 30-minute demo. We'll walk through the system live, customized to your specialty. No pressure. No upsells.